Hi there,
I have a tenant who has vacated the property and left rent arrears. I have drafted a letter for the tenant and also for the guarantor to notify them of the amount owing and also of my intention to begin legal action to reclaim the rent.
Could someone please have a look at the letters and let me know if they are ok legally and will not be contrued as bullying etc.
Many thanks in advance.
Letter 1 - To the tenant
We have received the keys for the above property and had your deposit returned to us as part payment for the rent arrears. On receipt of the keys, your arrears to date were £1118.08. The deposit of £550 has been deducted from your arrears, leaving a balance of £568.08. The cost of having the apartment emptied and cleaned is £200. This amounts to a total of £768.08.
We now intend to take legal action to recover the amount owing. We have received all of #### #### notes regarding your tenancy in the property. These notes detail all correspondence with you regarding rent arrears and also the issue with the water heater. Within these notes it states that on several occasions the contractor sent out to fix your water heater had arranged to meet you at the property and you did not turn up. From these notes it can be seen that all means reasonably possible to fix your problems were taken.
We take this action reluctantly, knowing the implications it could have for you in the future. Please help us bring this matter to a satisfactory conclusion by paying the amount £768.08.
We await your immediate reply.
Yours sincerely
Letter 2 - To the Guarantor
As you will undoubtedly be aware you agreed to act as guarantor in relation to the tenant(s) residence at the above property.
We wish to advise you that, despite a written reminder, the tenant(s) are now in arrears with their rent. On writing to you today we have also issued a second letter to the tenant (copy enclosed).
Unless the tenant takes immediate action to pay the full amount outstanding, we will have no option other than to take legal action to recover the amount owing. As guarantor you are legally responsible, should the tenant be unwilling/unable to meet their legal obligations, and as such we would have no option to hold you personally responsible for the tenant(s) debts.
It is our hope that this will be unnecessary and we ask that you take action to ensure the tenant(s) pay their arrears immediately.
If you wish to discuss the situation or require further information, please do not hesitate to contact us.
We await your immediate reply.
Yours sincerely
